What is the OA system?

Source: HF in time: the 2008-8-27 click: 2395] [double-click the rolling window

OFFICE AUTOMATION (OA, OFFICE AUTOMATION) is to use Internet/Intranet technology, based on the concept of workflow, make the enterprise internal personnel, convenient and quick to share information efficiently work together; Change the way the past, the inefficient manual office complex, a rapid, comprehensive information collection, information processing, decision and management for the enterprise to provide the scientific basis. An enterprise realize office automation degree is also a measure of its modernization management.

Although for many applications such as Lotus 1-2-3 and MS Office series software can improve the efficiency of Office, but this is only a personal Office. Office automation both personal office efficiency not only, more important is can realize groups to work together. Work means of information communication, coordination and cooperation of work. Owing to the existence of the network, the communication and coordination can be done in an instant, and don't have to worry about each other whether is beside the telephone or fax machines are available. This group work, can be included in the geographical distribution is very wide, and even distributed in various places in the world, so that the working hours are not the same as a group of staff.

Office automation can bind closely and the business of an enterprise, even the custom. And therefore can be such as information collection, query, statistics, and other functions closely associated with specific business. Operators can just click a button to get the desired results, thus greatly convenient for the management of corporate leadership and decision making.

Office automation or a business channel, associated with the entire world can enterprise Intranet network and Internet. On the one hand, enterprise employees can look up the relevant technical data on the Internet, the market, with the existing or potential customers, partners, link; On the other hand, other companies can access your enterprise information released through the Internet, such as enterprise introduction, production performance, business scope, such as product/service information. To have the effect of propaganda. With the promotion of office automation, more and more enterprises will be through their Intranet network connection to the Internet, so the potential of online communication will be very huge.

The enterprise office automation can be divided into the following four categories:

Had a slow start, still in use not connected to the computer, using MS Office, WPS application software to improve the efficiency of personal Office.

Has established its own Intranet network, but no good application system to support collaborative work, the work is still a man. Network in the idle state, the benefit of the enterprise investment did not produce due.

Has established its own Intranet network, the enterprise internal staff to exchange information by email, implements the limited work together, but the efficiency is not obvious.

Has established its own Intranet network; Using the secondary development of the general office automation system; Can better support information sharing and collaborative work, contact with the outside world information channels; Through the Internet release, propaganda enterprise products, technology, services; Intranet web has business had a positive benefit to the enterprise. Now is working on development or already in use for business custom integrated office automation system, realize the scientific management and decision-making, enhance enterprise competition ability, make the enterprise is growing stronger.

Office automation has become the consensus of the corporate world. Many enterprises to realize office automation construction as soon as possible, and occupy the leading position, will help to keep the competitive advantage, make the enterprise the development of a virtuous circle.

The implementation of office automation should take into account the actual situation of enterprises, economic strength of enterprises. According to the above analysis, the first kind of enterprise office automation construction requires more investment, should build enterprise Intranet network, and development of office automation system, enterprises have strong economic power is needed to complete; For the second and third class enterprise, due to the corporate Intranet network already exists, just don't have or don't have good office application system, so only relative network investment much less money to develop general office automation system, to produce a higher return on investment. Even if one pace reachs the designated position to develop integrated office automation system than its investment network investment much less, and the economic benefit is higher; For the fourth class enterprise, due to its good office automation, just less investment can reach the highest level of the office automation.

So, what kind of enterprise office automation (OA) system is suitable for use? Almost all companies are suitable for the use of office automation (OA) system, but the different enterprises, the purpose of use will be different, specific is:

[1], the information has not yet started

Because there is no information application base, office automation (OA), on the first note OA has a nearly 100% success rate, to improve the basic quality of enterprises at all levels of personnel with practical ability in the field of computer, is advantageous to the business enterprise information work in the future.

[2] informatization failure or severe lack of confidence in the informatization of enterprises

Failure information failure, especially the large business management system, such as ERP, to the enterprise in terms of confidence hit is very heavy, in order to restore confidence or avoid the risk from the start, select office automation is a choice.

(3) lack of information on enterprise

Information input is generally expensive, when didn't see the actual effect, most enterprises will be hesitant. For the cautious type, therefore, the enterprise or money is not enough, the first office automation (OA), help the enterprise gradually understand the enterprise information and its effect, reduce the blindness of informatization in the future.

[4] has business management system and the need to further improve the administrative office and the internal information communication environment of the enterprise

Office automation (OA) and business management systems complement each other, can enrich and improve the form and content of enterprise informatization.